Facilities Manager

ACCESS, Inc shelter is dedicated to empowering women and children that are experiencing homelessness in our community. The agency encourages the development of self-esteem and promotes the attainment of self-sufficiency through its commitment to providing a safe, supportive, and holistic environment and through its programs of housing, education, advocacy, and empowerment.

SUMMARY

The position of Facilities Manager is responsible for managing all building (26k sqft) maintenance, supplies, I.T., and vendor relations at ACCESS. This is a full-time, non-exempt position.

QUALIFICATIONS:

· Minimum 2 years of Facilities Management experience.

· Experience planning and maintaining facility budgets

· Excellent verbal and written communication skills

· Professional leadership experience

· Contract handling experience

· Strong attention to detail

· Knowledge of risk management and safety

· Excellent time management and multitasking skills

· Great leadership and problem-solving skills

Objectives of this role

· Ensure all building facilities adhere to proper safety standards and cleaning procedures

· Maintain equipment and building provisions to meet health and safety requirements

· Organize and plan building installments and refurbishments

· Supervise facilities staff and communicate with external contractors and vendors

· Handle building related contracts

· Ensure building and all facilities are kept up to code and follow maintenance protocol

· Operational Efficiency & Asset Maintenance: Implementing preventative maintenance, tracking asset lifecycles, and reducing downtime to ensure seamless daily operations.

· Cost Management and Budgeting: Controlling operating expenses, managing vendor contracts, and prioritizing capital expenditures for long-term efficiency.

· Sustainability Practices: Reducing the environmental footprint through energy efficiency, waste management, and sustainable practices.

· Occupant Satisfaction & Productivity: Creating a comfortable, secure, and well-maintained environment that fosters productivity.

Responsibilities

· Delegate cleaning and maintenance responsibilities to staff

· Oversee Maintenance Coordinator role

· Run routine maintenance inspections

· Kitchen and facilities budget

· Monitor interior and exterior areas of building for cleanliness and general conservation

· Prepare and implement project budgets and timeframes

· Maintain maintenance schedule on company vehicles

· Comply with all health and safety policies and procedures

· Oversee all construction and capital improvement projects.

· Troubleshooting computer issues

· Point of contact with outside IT vendors.

· Responsible for ensuring supplies are restored as needed.

· Order organization operating products.

Preferred: 2 years of experience working with a non-profit agency.

ACCOUNTABILITY: The Facilities Manager position reports directly to the Director of Accounting and Building Operations.

Note:

· To protect the residents of ACCESS, background checks are performed on all potential employees before the hiring decision is complete. This is to ensure that employees assigned to certain positions have no history of criminal behavior relevant to their employment and to ensure that employees are not under any form of correctional control (e.g., probation, inactive probation, parole, or community control).

· While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Must be able to access and navigate all areas of the facilities. Must be able to access all parts of the company equipment. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Salary: $55,000

Benefits:

· Free meal on each shift worked.

· Jeans days: Tuesday and Friday each week

· Better you Better Ohio: Free health and wellness program with up to $225 annual reward

· Health/ Dental/ Vision/ Life Insurance

· Employee Assistance Program

· 401K Company match

· Flexible Spending Account

· Dependent Care Flexible Spending Account

· Holiday Pay

· Sick time

· Personal time

· Vacation time

· Unpaid time off